A 7-Point Checklist for Unbeatable IT Security

It’s no secret that cybercrime has become a multi-billion-dollar industry that affects businesses and individuals all over the globe. Unfortunately, that includes organizations right here in Saint Paul as well. However, while there might not be much you can do to stem the tide of attempted data breaches, managed IT solutions can eliminate their impact on your business.

#1. Hosted Email

You probably can’t imagine running a modern business without email. As the primary means of communication in the modern world, it’s imperative that you have a system that you can depend on.

By migrating to a hosted email service like Vodigy’s, you can enjoy better scalability, redundancy and reduced dependence on in-house IT resources. You’ll also have the measures in place necessary for ensuring regulatory compliance. Migrating to an email solution hosted by and IT provider means being able to take advantage of security measures that would otherwise be beyond your budgetary reach.

#2. Email Protection

Most data breaches start with a phishing email, and that’s why your email service should feature enterprise-grade security that detects and eliminates threats. At its most basic level, email protection gets rid of spam and identifies malicious attachments and links to ensure they never make it into your inbox.

Vodigy clients enjoy advanced solutions with elevated administrative controls over things like blacklists and authentication systems that are configured by our technicians.

#3. Identity Management

Identity management is a core element of any cybersecurity strategy, since it’s ultimately what controls and restricts access to confidential business data. To help ensure that your security policies are enforced, your need an identity management system that features multi-factor authentication (such as one that requires passwords and fingerprint scans) and unified sign-ins that allow users to safely access multiple platforms with one set of managed credentials. Identity management systems will also help to ensure that your password policies are followed rigidly and regularly updated.

#4. Data Backup

No matter how cutting-edge and far-reaching your cybersecurity measures are, there is no such thing as complete immunity to a cyber attack. That’s why your backups are your critical last line of defense in the event of a disaster.

By implementing a cloud-based disaster-recovery and business continuity system, you’ll be able to get back to business quickly after an unexpected disaster. Better yet, since your backups will be safely stored online, you’ll have access to them anywhere.

#5. Encrypted Email

Automated email encryption ensures that your emails are unreadable if they end up in the wrong hands. Aside from protecting confidential information, encryption is also required to meet compliance regulations in certain situations, such as when sending emails contain patient health information (PHI) or credit card data. Other benefits include a reduced chance of human error and easier management of security policies.

#6. Email Archiving

Every business should keep an archive of its previous email correspondence in order to resolve disputes that might crop up in the future. In fact, organizations across all industries are legally obliged to retain their records for a certain period. Even if your company does not operate in a highly regulated industry, email archiving is still essential for knowledge management and end-user productivity.

#7. File Synchronization

File synchronization and sharing is important for a multitude of reasons, such as improving accessibility, enabling workforce mobility and increasing data redundancy. Now that many businesses are heavily reliant on operating within a virtual office environment, it’s crucial that you put the necessary security measures in place to control and monitor access from all devices used for work, especially mobile ones.

Vodigy Technologies helps organizations achieve their IT goals by providing the expertise and services needed to ensure a secure and problem-free migration to the cloud. If you’re looking for a way to empower your business with cutting-edge technology and unbeatable data security, contact us today to talk about your goals.